Julie is now able to read your collaborators’ “Free / Busy” availabilities status in shared calendars, as long as they are included in your emails. They do not need to have a Julie Desk license. (For information, this feature is available if you have subscribed to our Solo Executive or Entreprise plan.)
Add Julie in CC in the email sent to the collaborators that you wish to see at an event. She will then suggest dates based on both their availabilities and yours:
You want to schedule an internal meeting with collaborators who do not have a Julie Desk licence
Julie will directly send out invitations, after taking into consideration:
- Your calendar
- Your preferences
- Events marked as “Busy” in the calendar of your participating collaborators.
You want to schedule a meeting with colleagues and external people who do not have a Julie Desk licence
For meetings including one or more external participants, Julie will suggest your availabilities, after taking into consideration:
- Your calendar
- Your preferences
- Events marked as “Busy” in the calendar of your participating collaborators.
Important remarks on this feature
- This feature is available only for Microsoft Exchange and Office 365 accounts.
- Julie accesses the calendars of your collaborators only to see their Free/Busy status. She does not see the details of their events. This implies that she cannot consider their location or their eventual travel time requirements.
- Julie do not add any time travel nor delay to Busy events.
- Julie is transparent about her limited access to the calendars of your collaborators who do not have a licence. In her emails, she will explicitly ask them to let her know if the suggested availabilities do not correspond to their constraints.
- In the interests of efficiency, Julie does not wait for a response from your collaborators before suggesting dates or scheduling a meeting. The whole process happens as if they were clients, therefore it will be their duty to notify Julie if the dates suggested or booked are no longer convenient for them.