Your availabilities or preferences may change temporarily if you are working from a different office or city, have some days off or want only calls one day when working from home.
In these cases, it is best to create events, with the appropriate name, in your calendar : then both you and Julie will see your calendar the same way.
Careful: The event's name has to be clear and to the point for Julie to understand it
You are not available on certain days or time period
When your days are not open for Julie to book meetings, you can create all-day events for your absence, and mark them as “busy”.
| Your situation | Create an all-day event with the name | Event status | Julie's behavior |
|---|---|---|---|
| You are on holidays | "Holidays" | Busy | Julie will not create events on these days |
| You are unavailable | “OFF”/ “OOO”/ “Out of office”/ “not available” | Busy | Julie will not create events on these days |
You are available but under certain conditions
You are available for bookings but under certain conditions and you want Julie to take that into consideration. You will have to create an all-day event set to “available”. The name you will give that event will help Julie understand the condition under which she should create the event.
| Your situation | Create an all-day event with the name | Event status | Julie's behavior |
|---|---|---|---|
| You are working from home | “work from home” / “Wfh” / “home office” | Working from home (Microsoft) Available (Google) | Julie will schedule only calls |
| You only want calls | “calls only” / “Remote” | Available | Julie will schedule only calls |
You are travelling for business
When you are travelling it is important to give Julie this piece of information for her to schedule meetings in the right city.
| Your situation | Create an all-day event with the name | Event status | Julie's behavior |
|---|---|---|---|
| You are travelling to New York | “New-York” / “NYC” | Available | Julie will schedule physical and virtual meetings in New York (with the right timezone) |
Two important things to know:
- Let Julie know what to look in your calendar when you want her to schedule your meeting outside of your main location
“Hi Max, I’ll be in New York later this month, it would be great to get together. Julie (CC’d) will help us find time to meet while I’m there.”
- The indication you give her in your email has to be the same as the event title
Do not create event in your calendar call "New York" and then say in your email "when I'll be in the US"