Julie has an overview of your agenda and your availability. To let Julie know that a meeting is high priority and should be scheduled before others, you can give Julie a deadline to schedule this meeting.
You can tell Julie that you want the meeting to be organized before a precise date and add that you can adapt if necessary.
For example you can ask:
"Julie, please set up this meeting this week"
"Julie will suggest some availabilites in the next 2 weeks"
"Julie, this meeting need to take place before next Tuesday"
She will first propose slots based on your availability. Then, depending on your guest’s responses, she will organize a meeting on the date proposed and will contact you if the newly proposed meeting conflicts with an event already saved to your agenda. You can then ask Julie to reschedule the conflicting meeting.
It is also possible to ask your guest for their availability and make sure to tell Julie to do her best to organize a meeting during the time slots identified by your guest. Julie will understand that she must organize the meeting even if it means rescheduling a meeting that has already been organized.
For example you can say:
"Paul, when are you free this week? Julie I will adjust my agenda to Paul's availabilites"
"Mr Smith, do you have any availabilities this week?"
In this case, Julie will organize a meeting for the date and time proposed by your guest and will contact you to inform you if the meeting conflicts with one that is already saved to your agenda. You can then ask Julie to reschedule the conflicting meeting.
To maximize the number of time slots during which Julie can propose meetings you can read our article on managing overbooking.