My in-person / virtual appointments

Julie can arrange in-person and virtual appointments for you. This means you can ask her to organize meetings, telephone exchanges, video conferences, etc.

My meeting preferences

Your preferences for meetings may change and we understand that! That's why you can change the duration of your physical and virtual appointments at any time as well as the default location for your lunches or in-person meetings!

To change your preferences, you must log in to your Julie Desk account

Once you’ve logged in, go to the "My meetings" section. The image below shows an example of configured preferences. You can set the preferences as you wish.

  • How do I configure the duration of my appointments?

If you would like Julie to organize 1 hour meetings, then type “60 mins” in the box next to: "Duration of in-person meetings" (as in the image above). The same applies to virtual appointments. For 1h30 meetings, indicate 90 minutes.

When you ask Julie to set up an in-person meeting for you and you haven’t specified the duration of the meeting, Julie will set up the meeting with the duration you have specified in your account preferences.

Example of an unspecified duration email: "Julie, please organize an in-person appointment with Paul next week. "

You can also configure the time and duration of your lunches. For example: if you indicate 13h as your daily lunch time with a duration of 90 minutes, Julie will organize lunches from 13h to 14h30 by default if you do not indicate otherwise in your email.

Example of an unspecified duration email: "Julie, please organize a lunch with Paul next Thursday."

  • Does Julie consider the preferences registered on my Julie Desk account?

Yes, Julie always takes your preferences into account unless you specify a different duration in your email.

Example: "Julie, please arrange a 45-minute in-person meeting with Paul next week. "

Here, Julie will organize a 45-minute meeting. Julie adapts to each of your requests!

Another example: "Julie, please organize a lunch at noon with Paul next Thursday. Julie will then organize a lunch at 12h for the duration you have configured in your preferences for lunches.

Means of communication for digital rendez-vous

Whether it's a telephone conference, Skype call, Google Hangout, Webex or video conference, Julie can organize all of your digital rendez-vous.

Depending on the kind of interview you’d like her to schedule for you, Julie can specify all relevant information in the invite itself: your contact will know exactly who’s calling who, and which phone number to use!

Here are some of the tools that Juliet can use (though not all are necessary):

  • Mobile or Home/Work phone numbers 
  • Skype: unfortunately, Julie isn’t compatible with Skype for business. If you want Julie to coordinate a Skype call for you, you have to share your personal Skype ID with her. Once you’ve added her, Julie will be able to automatically share your skype account with your designated guest.
  • Telephone conferencing: In the case of a telephone conference call, Julie will share the link that you’re using (and its participation code, if needed), with your contacts for you. Julie does this when you have specifically asked her to organize this kind of rendez-vous or when the call has more than 2 expected guests.
  • Hangout: Hangout links are automatically managed by Google. If you wish to use Hangouts, it is possible to add a personal message indicating the hangout link to your guests. This is particularly useful if you find yourself organizing a meeting with people who aren’t Google users.
  • Video conferencing: Julie must specifically be asked to organize a video conference to share the link to be used for it. For this to work, users can say something like, “Julie, please organize a video conference with Emilie in the next few days,” for Julie to process the request.
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